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YSoft Labs Drives Innovation for Higher Employee Engagement in the Future Enterprise

Y Soft Corporation
Shortening Time to Productivity for New Hires
By 2025, more than 70% of the enterprise workforce will be millennials—and many current workplace tools and practices will be obsolete. The business print systems at the heart of enterprise communications today will be used less and less as ones and zeroes replace paper and ink. Analysts predict the gig economy will supplant the full-time, life-long employee. Who knows what will become of pensions and 401Ks? Anticipating these changes and reacting to the current hybrid workforce climate are things YSoft Clerbo takes to heart.
 

A new enterprise needs new technologies to achieve higher employee engagement

 
In the bad old days, onboarding new employees kept the copiers humming, generating files full of signed papers that never went away. The cost of hiring kept rising—in 2016, the average cost to find and sign an average employee had reached $4,425, with executives coming in at nearly $15,000 a head. That was the average spend before the first day of work. Those same studies show that depending on the business and nature of the job, it takes a new hire from three to six months to get totally up to speed. Especially in a gig economy, time to productivity has become a metric that matters to business success.
 

Time to productivity has become a metric that matters to business success

 
YSoft Clerbo is working to achieve higher employee engagement by digitizing preboarding and onboarding to create new user interactions so that employees are effective from the first day on the job. The smart phone in everybody’s pocket makes the perfect way for getting what used to be the paperwork done. 
  
But signing tax forms and figuring out how to share the correct screen during a video conferencing call with new colleagues don’t deliver return on investment. There’s a facilities map to master, an org chart to memorize, a work group to virtually meet and greet, a business culture to internalize. There’s a schedule, a hierarchy of colleagues, bosses and bosses’ bosses, dependencies and areas of responsibility. And then, there’s the job one is hired to do. What is it, how’s it done and what does competence look like? All of this takes time to master.


 

The tantalizing white space between candidate selection and the new hire experience

 
As the producer of YSoft Clerbo, we know traditionally there is a great deal of energy being spent on new hire acquisition with often no one focused on the journey of the new person after they got hired. We realized we’d hit upon a unique product concept, where enormous value can be delivered in a short space of time.
 
The key idea here is, if you start well it pays off in a big way, in higher employee engagement and much lower attrition.
 
Research and experimentation show that it’s more effective to push information at new hires than to expect them to pull it out themselves. At the same time, Clerbo helps you assure the information getting pushed is specifically targeted to the needs of the individual on the receiving end—and where he or she sits in the organization. 
  
At the end of the day, how that information is delivered—User Experience—is hugely important. Once the training mechanisms and principles are established, they form the foundation of ongoing, individualized learning that lasts for the whole term of employment. If equipment, tools or processes change, training happens through a known, trusted channel. If employees change teams or get promoted, the same channel will bring them up to speed on their new jobs. When they retire, too.
 
 
Jaroslav Bělehrad
Jaroslav graduated in Informatics at Masaryk University in Brno, but during his studies, he was already keen on working with people. As a student, he held various positions in IT ranging from technician and ERP consultant to project manager. In 2013, he made his first step towards HR, when he was approached by a technology company to take up a role in recruitment. Afterward, he founded his own recruitment agency and collaborated closely with both technology startups and high-tech corporations in the Czech Republic. Also, in his current position at Y Soft as Global Head of HR, he combines the technology field and working with people, where he takes care of and provides support to employees on five continents. He mainly uses his experience in IT in the adoption of technologies and automation in a field that is otherwise focused on people. 
View all posts by Jaroslav Bělehrad

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