How to conceal assignments containing sensitive information prior to the start date


If onboarding and preboarding are part of one course, it may be advisable, due to information confidentiality, to conceal assignments for after the start date until the newcomer has started. Another desirable use case might be to give the course participant access to the assignments gradually.

Setting up assignment visibility is accessible in the section All courses > Set up. A user with Content administrator or System administrator rights has access to standard course set up.



At each time stage, the column Visible from gives information on assignment availability. After clicking on the pen icon on the right hand side, the following dialog will appear:



In the field Visible from it is possible to select the availability of assignments belonging to this time stage by choosing one of the following options:
  • Course creation (always visible)
  • Start of course – When creating a course, a start and end date are chosen. If the start date is the employee’s first day, assignments from this stage will be concealed prior to their start.
  • X days following the start of the course – After selecting this option, you will be asked to fill in the number of days.
  • X days before the end of the course – After selecting this option, you will be asked to fill in the number of days.

If the assignments of the stage in question are locked, the course participant will see them as follows and they will not become accessible until the date shown.


 
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